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Procurement Management Advisor

Location:	Kabul, Kabul, Afghanistan
Job Type:	Contract
Posted:	25th Aug 2010
Closing Date:	31st Dec 2010
Posted By:	Higher Work
Details:
Procurement Management Advisor 1. Organizational Context The Ministry of Mines has a mandate to deliver on the Government’s vision for sustainable, market-based, economically successful minerals and hydrocarbons sectors as set out in the Constitution of Afghanistan and the Afghan National Development Strategy (ANDS). To achieve this, the Government is committed to establishing Afghanistan as an attractive destination for private sector investment in the exploration and development of mineral and hydrocarbon resources. The Civilian Technical Assistance Programme (CTAP) is an Afghan government programme that aims to create stronger government institutions with more effective structures, efficient processes and skilled personnel. It assists Afghan government organizations to implement capacity development and performance improvement programmes by providing them with skilled international technical experts and capacity development advisors. On behalf of the Ministry of Mines, CTAP is now seeking to fill the position of Procurement Management Advisor to work in Ministry of Mines’ Administration and Finance Directorate, under the management of the Director General Administration and Finance. This position is open to international passport holders only: Afghan expatriates and nationals of regional countries are especially encouraged to apply. 2. Position 2.1 Nature and Scope of Assignment This assignment involves supporting a government-led capacity development programme within Ministry of Mines’ Administration and Finance Directorate. Under the supervision of the Director General Administration and Finance, the successful candidate will provide technical advice, management support and technical inputs required to allow the Ministry of Mines to achieve the target of solid and effective procurement planning and execution, transparent contract management, and timely service delivery in Ministry headquarters and provincial offices. The successful applicant will be expected to work with and through his/her Afghan national counterpart, and to progressively transfer skills and responsibilities to them. This position does not involve management or line responsibilities. 2.2 Duties and Responsibilities Working under the supervision of the Ministry of Mines Director General Administration and Finance and with a designated counterpart, with assistance from the CTAP Capacity Development team and other relevant staff and advisors, the Procurement Management Advisor will: Assist the department to map, evaluate, refine and streamline existing procurement processes and systems, making full use of the scope for delegation of decision-making power that is provided by existing regulations. Provide advisory and technical backstopping to support the implementation of streamlined business process. Identify staff capacity constraints and weakness and ensure plans are developed to address them. Train, coach and mentor relevant staff in procurement planning and implementation, including developing procurement plans, contract and inventory management, financial reporting. Assist in setting up and implementing a procurement electronic database. Facilitate dialogue between the relevant internal departments to ensure full institutional buy-in to streamlined procurement processes. Support the development and implementation of a system for measuring staff performance and progress of continual basis. Design and support the arrangement of systems for training, coaching and on-the-job learning for procurement staff. Coach and mentor procurement staff in order to promote their professional development. 2.3 Deliverables The deliverables of the Procurement Management Advisor are: Procurement management processes mapped, streamlined, communicated and implemented/institutionalized. Comprehensive set of tools and resources to support procurement processes in place. Procurement electronic database developed and made functional. System for evaluation of internal department capacity and for measurement of departmental performance in place. Training management and delivery system designed and implemented. 2.4 Skills, Experience and Qualifications Required The successful candidate should have the following skills, experience and qualifications: Undergraduate degree, with a minimum of 8 years’ relevant experience with 4 years in procurement and/or supply chain management. Graduate degree in Procurement, Business Administration, Finance or other relevant field a strong plus. Experience in capacity building, organizational development and/or Public Administration Reform, especially in a Public Procurement Management context, a strong plus. Demonstrated history of providing training, coaching and mentoring to local counterpart staff. Able to produce reports and other standards documents, in English, up to a professional standard. Previous experience in under-developed, insecure or post-conflict environments a plus. Strong IT skills. Fluency in Dari and/or Pashto a strong plus.

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